“If you need to use documents from a member country of The Hague convention (United States, South Africa, Ireland, Canada, Australia, New Zealand, UK, etc)  in China, the process has been streamlined thanks to China’s recent accession to the Hague Convention. Now, documents can be authenticated with an Apostille, simplifying their legal verification for use within the country. This replaces the previously required, more extensive process when China was not a member of the convention.

For a work permit application in China, typically the documents needing Apostille include: 1) a background check, 2) a degree (bachelor’s minimum), and 3) a TEFL/TESOL/CELTA certificate (if less than 2 years teaching experience).

The new process for using Hague convention member documents in China involves three primary steps:

  1. Notarization: Required for non-government documents like affidavits, diplomas, and bank letters. A notary public will verify the document by attaching their seal and signature. For government documents, such as birth certificates, a certified copy from the issuing state is used instead of notarization.
  2. State (or foreign affairs) Apostille: The document, once notarized or certified, receives an Apostille from the State Secretary where the document was issued, confirming its authenticity.
  3. Translation: All documents must be accurately translated into Mandarin Chinese by a certified translator before they are used in China.

With China now part of the Hague Convention, the Apostille allows for a more efficient and less cumbersome verification process, ensuring that your documents are quickly recognized and accepted by Chinese authorities.

Hive Digital continues to offer expert assistance with document processing for China, processing documents on behalf of our clients worldwide to meet the new requirements efficiently and effectively.”


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